The City Council for the City of Crossville, Tennessee met in regular session on Tuesday, June 9, 2009, at Crossville City Hall.

 

Roll Call.

Present: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.  Others present were City Manager Ted Meadows, City Attorney Kenneth Chadwell, City Clerk Sally Oglesby, David Beaty, Mark Rosser, Fred Sherrill, Karli Threet, Gail Langen, Tom Wolf, Douglas Airhart, Margie Buxbaum, Jim Young, Troy Shaver, Meka Doxkelor, Robin Miles, Norman Seip, Rose Seip, Clark Annis, Mike Ritzman, Chris Bennett, Art Wojka, Judy Wojka, Mike Turner, Pat Wiedemann, Pat Folio, Caroline Knight, Billy Loggins, Tonya Hinch, and J. Hobbs.

 

 

            Mayor Graham was present and presiding.  He called the meeting to order at 6:00 p.m.  The invocation was given by Mike Ritzman of the Believer’s Fellowship Church.  The Young Marines presented the colors and led the Pledge of Allegiance.

 

 

ITEM #1 – PRESENTATIONS/APPOINTMENTS

a)     Cumberland County Young Marines – A Certificate of Appreciation was presented to the Young Marines for their participation in Memorial Day ceremonies at the Georgia National Cemetery.

b)     Floodplain Board of Appeals – The term of Boyd Wyatt, Sr. expires on June 10. 

            A motion was made by Mayor Graham, seconded by Councilman Dean, that Boyd Wyatt, Sr. be appointed to the Floodplain Board of Appeals.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

c)      National Safety Council Award – Clark Annis presented the “Perfect Record Award” given to Veolia for operating 270,131 employee hours without occupational injury or illness involving days away from work for the period of November 10, 1995 through December 21, 2008.

 

 

ITEM #2 – CONSENT AGENDA

 

            A motion was made by Councilman Wyatt, seconded by Councilman Kerley, that all items on the consent agenda be approved as follows:

a)     Approval of Minutes (5/12, 5/26)

b)     3rd Reading of revised Floodplain Ordinance

c)      3rd Reading of Ordinance authorizing payments for contracts with James + Associates for engineering and design services beyond the current budget year

d)     3rd Reading of Ordinance authorizing payments for contracts with EG&G for engineering and design services beyond the current budget year

e)     3rd Reading of Ordinance authorizing payments for contracts with GRW Engineers for engineering and design services beyond the current budget year

f)        3rd Reading of Ordinance authorizing payments for contracts with Community Development Partners for administration services beyond the current budget year

g)     3rd Reading of Ordinance authorizing payments for contracts with Hart Freeland Roberts for engineering and design services beyond the current budget year

h)      3rd Reading of Ordinance authorizing payments for contracts with PBS&J for engineering and design services beyond the current budget year

i)        3rd Reading of Ordinance authorizing payments for contracts with ECE Services for engineering and design services beyond the current budget year

j)        3rd Reading of Ordinance authorizing payments for contracts with Stigall Engineering Associates for engineering and design services beyond the current budget year

k)      3rd Reading of Ordinance authorizing payments for contracts with Freitag Construction for construction services beyond the current budget year

l)        3rd Reading of Ordinance authorizing payments for contracts with Ironwood Construction for construction services beyond the current budget year

m)   3rd Reading of Ordinance authorizing payments for contracts with Veolia/PSG for management services beyond the current budget year

n)      3rd Reading of Ordinance amending the FY08-09 budget in the amount of $50,000 for the Art Circle Library project

o)     Approve increase of $1,250 on contract with Genesis Tile and Marble to reflect additional square footage

p)     Approve Urban Forestry Management Plan as proposed by Tree Board

q)     Temporary street closings:

i)        June 27th - Block party on W. Fourth Street – Bread of Life

ii)      July 4th – Crab-Orchard Chapter DAR for Children’s Parade on Main Street from the Palace Theatre to the Depot from 9:30 a.m. to 11:30 a.m.

iii)    September 18 – Habitat for Humanity “Lunch on the Lawn” to close 4th Street from Main to Thurman and Thurman from 4th to Division from 8:00 a.m. to 3:00 p.m.

iv)    June 20 - 5K run for Depot Days starting at 7:30 a.m. (map attached)

v)      June 20 – Depot Days, extend street closings to begin at 6:00 a.m.

r)       Approval to submit an application to the Department of Justice in the amount of $10,090 for police equipment

s)      Approval to submit an application to the Department of Justice for 50% grant to cover bulletproof vests expected to be purchased through June 30, 2011

t)        Approval of deduct Change Order No. 6 for W & O Construction in the amount of $10,369 on the soccer complex

u)      Approval of annual price contracts for FY2008-09 as tabulated with the following recommended vendors: (bid tabulations attached and made a part of these minutes)

i)        Fire Department Uniforms – CMS Uniforms

ii)      Police Uniforms – East Ridge Uniforms

iii)    Publications – Crossville Chronicle (2 year contract)

iv)    Chemicals

(1)   Caustic – K.A. Steel Chemical

(2)   Zinc-Ortho Phosphate – Dycho

(3)   Sodium Bisulfite Solution 3% - Specialty Chemicals

(4)   Flurosilicic Acid – Brenntag Mid-South

(5)   Sodium Bicarbontate – Specialty Chemicals

(6)   Granular Salt – Dycho

(7)   Polymer – Thermo-Dyne

(8)   Sodium Permanganate – American Development

v)      Street Signs – G & C Supply (6x24 blank, 6x30 blank, 6x36 blank, 10’ and 12’ sign posts, sign brackets); Custom Products (remainder)

vi)    Cold Mix – Hudson Materials

vii)  Ready Mix Concrete – Irving Materials

viii)                        Striping of City streets – Traffic Markings (primary); England Striping (secondary)

ix)    Corrugated Metal Pipe – Tays Septic Tank

x)      Crushed Stone – Livingston Limestone (primary); Franklin Limestone (secondary)

xi)    Roll Out Carts – Rehrig Pacific

xii)  Light Bars – Police vehicles – Trucker’s Lighthouse

xiii)                        Video Cameras – Police vehicles – L 3 Mobile Vision

xiv) Plastic Pipe

(1)   HPDE Type – Superior Drainage

(2)   Class 200 PVC Pipe – no award

xv)   Waterline Supplies

(1)   Yokes (City) – Hayes Supply

(2)   Saddles (City) – HD Supply

(3)   Meters (Catoosa) – H D Supply

(4)   Corp stops, coupling for ¾” service tubing brass, ¾” Drisco Endopure Class 200 water TBG 500’coils, Smith Blair ¾” x 3” full circle clamp for service tubing, 18” plastic meter box, meter yokes 7” rise, Ford brass saddles, 2” Ford Setter w/ball valve, 17” x 30” plastic meter box, 15” concrete meter box, 1” Ford meter yoke 10” rise (G & C Waterworks)/(alt-H D Supply),

(5)   Master meter register 5/8” (H D Supply)

(6)   Meter yokes (Catoosa) - (G & C Waterworks)/(alt-H D Supply)

xvi)       Grinder Pumps

(1)   Hydromatic – Water & Waste Equipment

(2)   Environment One – Field’s Engineering

xvii)     Paper and Plastic Products – Lebanon Chemicals

xviii)   Asphalt Paving – Rogers Group

xix)       Asphalt (pick-up) – Rogers Group (primary); Highways (secondary)

xx)         Tire Installation – Best One Tire (primary); Shadden Tire (secondary)

xxi)       Firefighter-Protective Gear – Tennessee Fire Equipment

v)      Bids:  (bid tabulations attached and made a part of these minutes)

i)        Utility Tractor (Parks & Recreation) – Plateau Truck & Tractor for $25,936.63

ii)      Ammunition (Police) – Precision Delta for $8,526

iii)    Computer Server – Dell for $8,367.20

w)    1st Reading of Ordinance amending the FY08-09 budget in the amount of $8,500 for a computer server

Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

 

 

ITEM #4 – MATTERS RELATIVE TO SUSTAINABILITY AND ENERGY FAIR UPDATE

 

            Mayor Graham provided an update through a DVD on the recent Sustainability and Energy Fair and plans for next year’s event in April 2010.

 

 

ITEM #3 – MATTERS RELATIVE TO CITY OF CROSSVILLE PUBLIC RELATIONS UPDATE

 

            Marketing Director Billy Loggins presented the latest marketing projects.  The Senior State Chess Tournament was recently held at the Fair Park Senior Center.  There were 35 contestants.  It has previously been held in Nashville with the most participants being 10.  The Senior Olympics ending luncheon was held on June 8 at the Cumberland Mountain State Park.  The Kid’s Fishing Derby was held on June 6 at Meadow Park Lake with 212 children participating.

Currently scheduled are:

  • June 10th – City of Crossville Annual Golf Tournament at Lake Tansi
  • July 15th – Golf Capital of Tennessee Women’s Open and Pro-Am at Stonehenge (300 volunteers have signed up to help)
  • July 17th – Don Helms Memorial Golf Tournament at Lake Tansi
  • July 18th – Meadow Park Lake Celebration Day at Meadow Park Lake
  • July 26th – City of Crossville State Team Championship Pro/Am
  • July 27-28th – City of Crossville State Team Championship honoring PGA Professional Bobby Nichols
  • August 1st – 1st Annual Crossville Golf Capital High School Golf Tournament at Lake Tansi
  • September 12th – 75th Airport Anniversary/Air Show and Open House at Crossville Memorial Airport
  • October 21st – Upper Cumberland Development District Golf Tournament at Bear Trace.  They’re annual meeting will be held next year in Crossville
  • December 5th – Christmas Parade is being planned

            The media program guide is being put together to be distributed at the Tennessee Women’s Open and Pro-Am.

 

(At 6:25 p.m. the regular meeting was recessed and the Solicitation Board convened.)

 

SOLICITATION BOARD

VFW Post 9686

            VFW, Post 9686 was previously approved to raise funds to assist veterans and their families in front of local stores on May 15-16.  This event has been postponed until September 18-19.  Approval was requested for the new date.

 

            A motion was made by Councilman Dean, seconded by Councilman Duer, that a revised Solicitation Permit be issued for VFW Post 9686.  Roll Call.  Present: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

 

 

(At 6:30 p.m., the Solicitation Board was adjourned and the Beer Board convened.)

 

BEER BOARD

Tobacco Mart

            An application for an off-premises beer permit was submitted by Vipul Manubhai Patel dba Tobacco Mart located at 957 West Avenue, Suite 104.  A clear records report was given by the Chief of Police.

 

            A motion was made by Councilman Duer, seconded by Councilman Kerley, that an off-premises beer permit be issued to Vipul Manubhai Patel dba Tobacco Mart.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

 

 

Dylan’s

            An application for an on-premises beer permit was submitted by Faith Eralie dba Dylan’s located at 1259 Miller Avenue, Suite 103.  A clear records report was given by the Chief of Police.

 

            A motion was made Councilman Duer, seconded by Councilman Wyatt, that an on-premises beer permit be issued to Faith Eralie dba Dylan’s.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

 

 

(At 6:33 p.m., the Beer Board was adjourned and the regular meeting re-convened.)

 

 

 

ITEM #5 – MATTERS RELATIVE TO AIRPORT FIXED BASED OPERATOR

 

            Councilman Wyatt discussed fixed based operations at the airport and its importance.  He reported that Crossville Aero is doing a great job, but the economy has made it difficult to operate in a profitable manner.  The Finance Director estimated that it would cost the City $350,000 a year to operate it with projected revenues of $64,508.  Councilman Wyatt proposed an increase of $40,000 in the FY09-10 budget to be paid to Crossville Aero so they can continue to provide the fixed base opation services.

 

            A motion was made by Councilman Wyatt, seconded by Councilman Kerley, that Crossville Aero’s compensation be increased by $40,000 annually ($3,300/month) retroactive to June 1, 2009 for the remainder of the contract and that a budget amendment, if needed, be passed on first reading.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

 

 

ITEM #6 – MATTERS RELATIVE TO REQUEST FOR INDOOR FIRING RANGE

 

            A request was received from Norm Seip to build an indoor firing range on the property immediately behind K-Mart on Highway 70N.  His problem is the City’s ordinance against the discharge of firearms within the City limits.  In order to approve his request, the current ordinance will need to be amended.  A draft ordinance, suggested by the City Attorney, was presented.  City Manager Meadows recommended approval.  He has received many positive comments from citizens for the facility.

 

            A motion was made by Councilman Wyatt, seconded by Mayor Graham, that the draft ordinance on shooting galleries be passed on first reading.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

 

 

ITEM #7 – MATTERS RELATIVE TO CAPITAL IMPROVEMENT PROJECTS

 

            Requests for Qualifications were solicited for administrative, engineering, and architectural services for the capital improvement projects for which funding applications are being prepared for submittal.  The following firms were recommended for approval.

  • ECE Services – engineering services for the water harvesting project and Meadow Park dam improvement project
  • GRW Services – engineering services for the wastewater treatment plant technology upgrade
  • Stigall Engineering – engineering services for the Hwy. 70N water line
  • Community Development Partners – administrative services for grants through the State Revolving Loan Program and Rural Development for the water harvesting project, Meadow Park dam improvement project, wastewater treatment plant technology upgrade, Hwy. 70N water line, and Fire Hall #3.

 

            A recommendation for architectural services for Fire Hall #3 will be made at a later date.

 

            It was recommended that Council approve the selections and authorize the City Manager to negotiate contracts for services with the selected firms.  The contracts will be brought back to the Council for approval.

 

            A motion was made by Mayor Graham, seconded by Councilman Wyatt, that the City Manager be authorized to negotiate contracts for services with the selected firms and that a local firm be selected for Fire Hall #3.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

 

 

ITEM #8 – CITY ATTORNEY’S REPORT

 

            City Attorney Kenneth Chadwell reported no new lawsuits, but requested authorization to file a condemnation lawsuit against Milus Skidmore for the Hwy. 127N sewer line easement.  The costs will be paid by the Board of Education.

 

            A motion was made by Mayor Graham, seconded by Councilman Kerley, that authorization be given for a condemnation lawsuit to be filed against Milus Skidmore.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

 

Codes Enforcement – As directed by Council, many major codes projects are underway including, the removal of the bridge at the Inn of the Cumberlands, closing of the Village Inn, an agreement for the removal of the former Jet Motel buildings.  Some 147 letters have been sent out with over 100 already in compliance.  Thank you letters have been sent to those who have voluntarily complied.  Bobby Bilyeu has made improvements to his house on Genesis Road, but has not removed the vehicles.

 

 

ITEM #9 – CITY MANAGER’S REPORT

 

            City Manager Ted Meadows presented the monthly revenue charts for local option sales tax (7.9% down for the month and 5.58% down year-to-date) and wholesale beer tax (1% up).  He also presented a report on building permits, which have been extremely slow.  Up until now there had been only one single family dwelling permit, however, two were issued yesterday and a commercial permit.  Cumberland Auto Parts is removing their current building and replacing it with a new building.  An update on special projects was also presented. 

 

            Engineer Tom Wolf reported that the grass is growing at the soccer complex and the irrigation system is working very well.  Additional sprigging is planned.  Fields 1,2,3,4 should be ready by the end of July with fields 5 and 6 by the end of August.  Our consultant from the University of Tennessee thinks that all fields may be available by the end of July.  Mayor Graham asked that consideration be given for adding a water line on the south side of the road to take the sprinkling load off Catoosa. 

 

            It was reported that acquisition for Phase I of the Northwest Connector is underway.  The appraisals are being completed with negotiations projected to begin in mid-July.

 

ASOS – A 75/25% grant contract with the State was received for the relocation costs.

            A motion was made by Mayor Graham, seconded by Councilman Wyatt, that the grant contract for the relocation of the ASOS be approved and a budget amendment be passed on first reading.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

 

Lantana Road easement acquisition – Bids are being accepted on June 12 by TDOT.  Approximately 120 easements need to be acquired in a very short timeframe for the utility relocations and the new sewer line.  A contract with Capitol Consultants to provide acquisition services for the easements on the Lantana Road was recommended for approval.  The costs will be paid by TDOT.

            A motion was made by Mayor Graham, seconded by Councilman Dean, that the contract with Capitol Consultants be approved on the Lantana Road project.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

 

GIS Software – Environmental Systems Research Institute (ESRI) has provided a proposal in the amount of $7,764.49 for ArcEditor and ArcGIS Network Analyst software for the GIS program.  Training costs are $980.

            A motion was made by Mayor Graham, seconded by Councilman Wyatt, that approval be given for the purchase of ArcGIS software from ESRI.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

 

Main Street flags – Mayor Graham asked that the flags be put up on Main St. from Lantana Road to Genesis Road every year for Memorial Day and the 4th of July.

            A motion was made by Mayor Graham, seconded by Councilman Dean, that the American flags be put up on Main Street every year for the Memorial Day and 4th of July holidays.  Vote: Motion carried by unanimous roll call vote (summary: Yes = 5).  Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, M.D, Councilman Jesse Kerley, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean.

 

Holiday dam – Councilman Wyatt reported on problems with fishing, parking, kids on weir, and swimming around the new weir and bridge.  He asked for more patrols to try to stop the problems without installing a fence.  Mr. Meadows agreed that there were significant liability concerns for the City and Mary Lou Wibel because it is very dangerous especially if the valves are opened.  The City is buying a permanent set of navigational buoys to mark the area to keep boats and swimmers out.  Consideration was given to an ordinance and will be researched by the City Attorney.

 

Southgate water line - Construction of the loop is in progress and should be completely shortly.

 

Water loss – Three employees have been trained on testing and repairing large water meters.  Several meters have already been repaired and should be reflected in next month’s report.  They have found that the Flowers Snacks’ meter was off by 50% and is currently being repaired.

 

A meeting and work session was scheduled for Friday, June 26, at 10:00 a.m. for third reading of the FY09-10 budget and tax rate.

 

 

            With no further business, the meeting was adjourned at 7:20 p.m.