The City Council for
the City of
Roll Call.
Present: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III. Absent/Excused: Mayor Pro-Tem Earl Dean. Others present were City Manager Ted Meadows, City Attorney Kenneth Chadwell, City Clerk Sally Oglesby, Tom Wolf, Tad Parvin, Jim Young, Fred Houston, Mike Moser, Andy Vaughn, Kenny Tripp, Joseph R. Moore, Joe Looney, Conley Dykes, and Major Terry White.
Mayor J. H. Graham, III was present and presiding. He called the meeting to order at 6:30 p.m.
ITEM #1 – CONSENT AGENDA
A motion was made by Councilman Wyatt, seconded by Councilman Duer, that all items on the consent agenda be approved as follows:
a)
3rd
Reading of Ordinance amending the FY09-10 budget by $6,566 for donation to
Hilltopper’s
b)
2nd
Reading of Ordinance amending the FY09-10 budget by $6,000 for TML Safety grant
c)
2nd
Reading of Ordinance amending the FY09-10 budget by $50,000 for Hwy. 127S
utility relocation project
d)
2nd
Reading of Ordinance amending the FY09-10 budget by $250,000 for Caryonah dam
repairs
e)
Approval
of payment to Crossville Aero in the amount of $10,020 for planes for the
airshow
f)
1ST
Reading of Ordinance amending the FY09-10 budget by $8,000 for airshow –
REMOVED FROM CONSENT AGENDA
g)
Approval
of contract with Quality Traffic Systems (sole source provider) in the amount
of $5,495 for replacement of signal control box at the intersection of Hwy. 127
and Elmore that was struck by lightning
Vote: Motion carried by unanimous roll call vote (summary: Yes = 4). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III. Absent: Mayor Pro-Tem Earl Dean.
f) Councilman Wyatt asked the budget amendment for the air show be changed to $10,000.
A motion by Councilman Wyatt, seconded by Councilman Duer, that the ordinance amending the FY09-10 budget by $10,000 be passed on first reading. Vote: Motion carried by unanimous roll call vote (summary: Yes = 4). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III. Absent: Mayor Pro-Tem Earl Dean.
ITEM #2 – MATTERS RELATIVE TO RAW WATER SUPPLY
At 6:33 p.m., the meeting was recessed until 8:00 p.m. Mayor Graham reconvened the meeting at 8:00 p.m.
Roll Call.
Present: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Councilman Jesse Kerley, Mayor J. H. Graham, III. Absent/Excused: Mayor Pro-Tem Earl Dean. Others present were City Manager Ted Meadows, City Attorney Kenneth Chadwell, City Clerk Sally Oglesby, Tom Wolf, Jim Young, Don Napier, Mike Moser, and Major Terry White.
The City
Manager stated that some, but not all, of the goals and objectives for pursuing
the water from
1) back up in case of a catastrophe;
2) water when the Meadow Park Lake dam is being repaired because the lake will have to be lowered and Holiday Lake cannot support the entire water system and an additional 60 days to re-fill the lake once the repairs are completed; and
3) additional
water during the winter months to fill
There is no expectation that additional water will be needed once the larger lake is at full. The request is for 4” of water which will provide 16 days of coverage.
(At 8:15 p.m., the meeting was recessed. It was reconvened at 8:17 p.m.)
Engineer Tom Wolf explained the process for repairing the leaks in the dam and making the dam structurally stable. Those repairs are expected to take up to 75 days. Once the repairs are completed, then time will be necessary to restore the lake level. These repairs are expected to start in January 2011.
City Attorney Chadwell reported that negotiations are almost complete. The POA Board has approved the draft of the agreement with a few points to finalize. They authorized the Executive Board to finalize those issues and the Chairman to sign the agreement. One of the points was the time to draw down during the construction time. The negotiating teams will meet at 9:00 a.m. on Friday morning to negotiate the final points. A final document will be made available prior to reconvening.
At 8:35 p.m., the meeting was recessed until 1:00 p.m. on Friday, October 2, 2009.
At 1:00 p.m. on Friday, October 2, 2009, Mayor Pro-Tem Earl Dean reconvened the meeting.
Roll Call.
Present: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Mayor Pro-Tem Earl Dean. Absent/Excused: Councilman Jesse Kerley, Mayor J. H. Graham, III. Others present were City Clerk Sally Oglesby, Jim Young, Fred Houston, and Mark Rosser.
A motion was made by Councilman Wyatt, seconded by Councilman Duer, that the meeting be recessed until 3:00 p.m. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Mayor Pro-Tem Earl Dean. Absent: Councilman Jesse Kerley, Mayor J. H. Graham, III.
At 1:01 p.m., the meeting was recessed until 3:00 p.m.
At 3:00 p.m. on Friday, October 2, 2009, Mayor Pro-Tem Dean reconvened the meeting.
Roll Call.
Present: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Mayor Pro-Tem Earl Dean. Absent/Excused: Councilman Jesse Kerley, Mayor J. H. Graham, III. Others present were City Clerk Sally Oglesby, Mark Rosser, Julia Palumbo, Jim Young, and Mike Moser.
A motion was made by Councilman Wyatt, seconded by Councilman Duer, that the meeting be recessed until 3:30 p.m. Vote: Motion carried by unanimous roll call vote (summary: Yes = 3). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Mayor Pro-Tem Earl Dean. Absent: Councilman Jesse Kerley, Mayor J. H. Graham, III.
At 3:00 p.m., the meeting was recessed until 3:30 p.m.
At 3:30 p.m. on Friday, October 2, 2009, Mayor Graham reconvened the meeting.
Roll Call.
Present: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean. Absent/Excused: Councilman Jesse Kerley. Others present were City Manager Ted Meadows, City Attorney Kenneth Chadwell, City Clerk Sally Oglesby, Scott Christian, Mark Rosser, Tom Wolf, Jim Young, Mike Moser, Fred Houston, and Julia Palumbo.
Kenneth Chadwell reported that negotiations have been completed and an agreement was presented for deliberation and approval. The comments are keyed to the October 2, 2009 draft and red-lined version put together by the firm of Looney, Looney & Chadwell and Mr. Bud Gilbert and his firm representing the Lake Tansi Village POA and, incorporating by reference, all changes agreed to on this date in the deliberations. The points of the agreement were outlined with the final document to be presented at a later date for signature. The Executive Committee of the Lake Tansi POA was empowered to complete the negotiations and sign the documents. (A copy of the agreement is attached and made a part of these minutes.)
Scott Christian explained the monitoring devices that will be included to monitor the lake levels as well as flow meters for the water leaving the pump station. The information will be continually posted to the City’s website so that the public can monitor it. He reported that he was not aware of any issues as to the integrity of the dam. The dam is inspected by the State every two years.
A motion was made by Councilman Wyatt, seconded by Councilman Duer, that the water harvesting agreement entered into by and between the City of Crossville, a municipality of the State of Tennessee and the Lake Tansi Village Property Owners Association, a Tennessee non-profit corporation, on this 2nd day of October, 2009, subject to the revised editions, be approved and that the Mayor be authorized with continuing authority and the Manager and the City Attorney to make any further necessary revisions except there would be no change to the $550,000 and no change to the limitations of drawdowns that are already in there and that an ordinance be passed on first reading authorizing an agreement past the current fiscal year. Vote: Motion carried by unanimous roll call vote (summary: Yes = 4). Yes: Councilman Boyd Wyatt, Sr., Councilman Carl Duer, Mayor J. H. Graham, III, Mayor Pro-Tem Earl Dean. Absent: Councilman Jesse Kerley.
With no further business, the meeting was adjourned at 3:55 p.m.